Accounting

The Omni Accounting System allows for multiple companies that can share or not share mutual information. Sharing master files allows you to have separate financial reporting without duplication entry information. All or selected master files such as Chart of Accounts, customers, equipment and employees files can be shared. The option to keep companies separate keeps confidential information secure. The flexibility reduces the time to manage multiple companies.

Accounting Features:

All reports for accounting periods can be selected by specific criteria and printed, previewed or saved to an Excel spreadsheet.

Provides management with the knowledge to make quick and economically sound decisions in their business operations which will increase revenue and decrease cost associated with decisions made when the right information is available.

Multiple billing options.

The Omni system has multiple billing options. Bill by individual invoice, consolidated invoice by customer, assignment to factor, billing statement or user defined parameters. Invoices can include your logo, emailed to selected customers and include any scanned images of documentation for backup. Providing customers with the required billing format increases cash flow and can decrease cost associated with funding.

Build rate tables specific to each customer.

There are two benefits with automatic rating. First, it eliminates entering rating information on each individual invoice. Second, it eliminates rating errors that occur when dealing with large amounts of diverse ratings. Ultimately, the autorating keeps cost down from invoicing errors that could effect profitability and collections.

Build fuel surcharge rate tables for any customer.

The Omni system provides the ability to build fuel surcharge rate tables for any customers to have the system automatically add fuel surcharge to the invoices. There are two benefits with automatic rating. First, it eliminates calculating fuel surcharge on each individual invoice which can change weekly. Second, it eliminates errors that occur with selecting correct dates and rates.

Fully integrated accounting system.

The Omni system is a fully integrated accounting system. Data from A/R, A/P, Billing, Settlements and Payroll automatically post to the General Ledger system for immediate reporting. Select fiscal year, calendar year end or a user defined month end. With all systems posting to the General Ledger you will reduce time doing manual updates and journal entries to enter amounts into sub systems.

Diversified financial reporting options.

General Ledger accounts can be set up for financial reporting by division or profit center on a per company or consolidated basis. This provides the ability to analyze profit and loss for different divisions, separate companies or consolidated. Determining areas that have losses reduces cost associated with operating multiple companies or divisions.

Bank reconciliation.

Omni's bank reconciliation system provides the ability to clear checks from bank statements or download cleared checks from your bank to update cleared checks automatically.

Multiple accounting periods to be active simultaneously.

With the Omni system, multiple accounting periods can be active simultaneously. Continue invoicing in your current month without having to close the prior month. This can increase cash flow without delayed billing and without having to segregate invoices by date.

Flexible journal entry system.

Omni has a flexible journal entry system that automatically post repetitive and reversing journal entries. In addition, post closing and year-end journal entries can be made.

Multi period account analysis.

With multi period account analysis you can select any General Ledger account to print a detail listing for any range of months for analysis. This minimizes the time to print each month individually which reduces the cost normally associated with monthly, quarterly or selected time analysis.

Accounts Receivables Features:

Accounts Receivable system that can closely monitor payment activity and collections issues.

A selection screen of open items simplifies the payment application process allowing user access and payment by invoice number, bill of lading number or by customer. Enter, post and print batches for daily deposit on customer accounts as well as miscellaneous cash. An aged accounts receivable report can be printed for all customers or one at any time as well as past due statements and monthly customer statements. A flexible accounts receivable system that in addition to standard information regarding a customer, current balances and valuable credit information is maintained and interfaced with dispatch and freight billing . Print / display aging for all customers or one individual customer.

Customer Call screen.

The Omni system provides a customer call screen to record collection calls to a customer. With one click view customer information including outstanding invoice totals, invoices not billed and detail invoice inquires. This reduces internal administration cost associated with bill collections.

Accounts Payable Features:

A flexible Accounts Payable system.

The Omni Accounts Payable system was designed to minimize user input and assure accuracy. Some of the functions are: the ability to input General Ledger account numbers associated with a vendor. Automatically assign voucher numbers when vendor invoices are entered. Project cash needs for next week or next month. Vendor invoices can be broken down into multiple G/L accounts. Manual checks can be written and updated. Driver and contractor advances can be entered and the system will automatically create an entry in settlements. Repetitive invoices can be created that will post for each month. Select to pay invoices by individual invoice or due date. A flexible accounts payable system minimizes input and assures accuracy in the accounting for and payment of supplies bills.

Vendor payment history inquiry.

The Vendor Payment History Inquiry will allow you to view all entered invoices and payment status. Providing quick response to vendor request for information eliminates delays and provides good vendor relations.

Budgeting System Features:

Flexible budgeting system.

Create monthly revenue projection by; number of working days, miles, tractors, revenue per mile, seasonality percentage adjustment, fixed amounts or any combination. Monthly expenses amounts can be created by mileage, percent of other accounts, percent of revenue, daily or fixed amounts. Financial reports available with actual month versus budget and year-to-date comparisons. a budgeting system that allows both comparative reports and an adjustable revenue and expense calculations provides management with the knowledge to make quick and economically sound decisions in their business operations.

A fully integrated software package that handles your entire business needs. A totally integrated system that can cut your administration time by over 40%.

The system allows for multiple companies that can share or not share mutual information.

Prints / Displays aging for all customers or one individual customer.

Aging criteria is user defined for printings A/R reports. Reports can be printed in summary or detail.

Past due statements can be printed at any time.

Batch interface for any Factor Provider or Line of Credit revolver facility.

Enter individual open Pro's or scan open Pro's by customer to clear.

Sales and cash receipt summary can be viewed at any time to get month to date activity.

Ability to have multiple accounting periods active simultaneously.

Recurring entry automatically posts repetitive journal entries.
Select any G/L account to print a detail listing for any range of months for analysis.

Project cash needs for next week or next month.

Select to pay invoices by individual invoice or due date.

Vendor Payment History will allow you to view all entered invoices and payment status.

Customer call screen to record collection calls to a customer.

Document Imaging can help you realize as much as 50% efficiency savings with filing, retrieval, collections and billing departments.

On-line documentation at your finger tips as well as easy to understand written manuals.

On-site training, web training and training at our training center in Atlanta. Training can be totally customized to your budget and needs.